This committee contains volunteers who plan and run our various events throughout the year. Volunteers may be involved with one or more events. Volunteers are welcome to assist with any or all events without needing to be a Chair or Coordinator. 

Duties vary by event but will often include: 

• Brainstorming event ideas
• Planning of events
• Set up and break down of events
• Promotion of events

Unless otherwise noted, Chairs and Coordinators in this committee report to the Vice President of Programming. 

Chair and Coordinator roles within this committee: 

Chair, Author Celebration

Responsible for the overall planning and organization of RWR’s annual Author Celebration, typically in August. Includes ensuring the following tasks are completed (list non-exhaustive): 

• Securing of venue
• Coordinating with VP, Programming on date, time, budget, and other details. 
• Overseeing group of volunteers for set up and take down of Author Celebration

Chair, Retreats

Responsible for the overall planning and organization of RWR’s annual retreat(s), typically in the Spring and (optionally) Fall. Includes ensuring the following tasks are completed (list non-exhaustive): 

• Securing of venue
• Coordinating with VP, Programming on date, time, budget, and other details. 
• Coordination of programming at Retreats. 

Chair, Holiday Party

Responsible for the overall planning and organization of RWR’s annual Holiday Party, typically in December. Includes ensuring the following tasks are completed (list non-exhaustive): 

• Securing of venue
• Coordinating with VP, Programming on date, time, budget, and other details. 
• Overseeing group of volunteers for set up and take down of Holiday Party

Coordinator, Community Events

Responsible for the overall planning and organization of Community Engagement events. Tasks vary by event. Event types include (list non-exhaustive): 

• Group Signing Events
• Tabling at literary events

Coordinator, Volunteer/Writer of the Year

Responsible for the overall planning and organization of RWR’s annual Volunteer and Writer of the Year elections. Includes ensuring the following tasks are completed (list non-exhaustive): 

• Collection of nominations (June)
• Running of Election (July)
• Purchase of awards
• Announcement of winners (at Author Celebration/August)

Volunteers within the Technology Committee are savvy with the software and programs used by RWR and help us connect with distant members and grow our membership through the web. 

Chair and Coordinator roles within this committee: 

Chair, Technology

Oversees volunteers within this committee, liaising with the Board of Directors as needed. 

Coordinator, Social Media

Sets up and manages RWR’s social media accounts

Coordinator, Website/Blogging

Manages website updates and solicits information and posts to put on our blog. 

Coordinator, Zoom meetings  

Ensures Zoom links are set up for meetings. Manages Q&A during Zoom sessions (delegates to other volunteers when not available for monthly meeting). 

The Election Committee is responsible for soliciting and collecting nominations for elected positions. A short bio is to be collected from each nominee. One month prior to the election, the Committee shall present a listing of nominees and solicit additional nominations from the floor.

Once completed, the list of nominees, together with the nominee bios and a ballot will be made available to the membership via electronic medium for at least two weeks prior to the election date. They shall also perform other duties as directed by the Board.

One (1) Board member and two (2) General Members-at-large shall comprise the Election Committee. No person running for a RWR office may serve on the Committee, and the RWR President may not serve as the Board representative. The Advisor to the Board is eligible to serve on the Elections Committee, as are all members in good standing with RWR.

Chair role within this committee: 

Chair, Board Elections

Reports to: 

Runs Elections

Note: Committee chair will consult the RWR Bylaws section 5.2 to ensure all nominees meet the requirements to be a Board member.

The Audit Committee is responsible for the review of the previous year’s financial books. Three (3) General Members, none of whom are presently serving on the Board, nor have served on the immediately previous Board, shall comprise the Audit Committee. One member shall act as Chair. Any questions should be submitted to the Treasurer, who in turn shall research the questions and supply answers to the Committee. When the Committee is satisfied with the state of the financial books, the audit shall be presented to the Board for final approval.

Coordinator role within this committee: 

Coordinator, Audit

Reports to: Treasurer

Oversees Audit Committee